1. Work from the office, home or on the road.
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Work from the office, home or on the road: eBidTeam is an internet application service and all documents, assignments and approvals are available from an Internet web browser. This brings users from multiple locations together into a seamless proposal response team and allows each user the flexibility to work from wherever their schedule takes them during the proposal process.
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2. Documents flow freely between users.
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Documents flow freely between users: Users save documents easily and others retrieve the current version when they want. Email downloads are not clogged with large documents every time there is a new version, and users don't have to search email logs to make sure they use the most recent distribution. eBidTeam more easily navigates Firewall restrictions, because it encrypts documents during transmission and avoids the use of Email attachments completely.
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3. Very large documents are handled easily.
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Very large documents are handled easily. Files up to 250 MB have been uploaded and retrieved with eBidTeam, although eBidTeam is capable of handling files up to 4 GB. However, the ability to send large files, can save you the time, effort and the expense of delivery services.
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4. You can revert to prior versions.
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You can revert to prior versions: Each time a new version is posted, the previous version is automatically saved. Prior versions can only be removed by authorized users, if appropriate. An historical list of all versions is available for the user to download or view.
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5. Approvals ensure contributions from the entire team.
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Routes for approvals: Approvals can be requested at any step during the proposal process. This helps avoid issues at the last moment and ensure contributions from everyone at the appropriate point in time.
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6. Alerts notify users of required action.
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Alerts notify users of required action: Team members are asked to approve relevant sections or the proposal as a whole. Approvals are released in groups or individaully according to the approval routing process selected. Email Alerts notify users as tasks and approvals are released for their action. Reminders are sent as the due date approaches or has past.
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7. Documents are securely exchanged.
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Documents are securely exchanged: Once the proposal is complete and ready for submission, the final version can be saved in a folder that is accessible to the client for retrieval. Permissions limit clients to the "Documents from Client" and "Response to Client" pages. All files and documents are encrypted during upload and download.
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